International Collaboration
About the Workshop
The Advancing Information and Telecommunication: Bridging Theory and Application workshop is a collaborative initiative between IEICE (Japan) and IES–PENS (Indonesia). Hosted in Yogyakarta, Indonesia, this event brings together researchers, engineers, and practitioners to strengthen the connection between theoretical innovation and real-world technological solutions in information and telecommunication systems.
The workshop highlights cross-disciplinary topics such as signal processing, networking architectures, IoT and AI-driven systems, 5G/6G communication, and resilient digital infrastructures. Through technical presentations, invited talks, and interactive sessions, participants will explore how fundamental theories can lead to impactful implementations across industries and research communities.
Student participation is strongly encouraged as part of our commitment to cultivating the next generation of innovators. Students are invited to present their research, share prototypes, and engage in feedback sessions designed to promote international mentorship and collaboration between Japan and Indonesia.
Join us in Yogyakarta to bridge theory and application—where ideas evolve into innovation, and future researchers find their voice.
Event Details & Venue
Date
August 1–3, 2026
Three-day intensive workshop
Location
Yogyakarta, Indonesia
Yogyakarta Marriott Hotel
Format
Hybrid Event
Onsite & virtual access
Registration
Coming Soon
Details to be announced
📍 Yogyakarta Marriott Hotel
Jl. Ringroad Utara, Yogyakarta, Indonesia
*Venue is subject to confirmation.
Open in Google MapsDiscover Yogyakarta
Experience the cultural heart of Java, where ancient heritage meets modern hospitality. Yogyakarta offers unforgettable experiences for international visitors.
Borobudur Temple
UNESCO World Heritage Site - The world's largest Buddhist temple
Prambanan Temple
Magnificent 9th-century Hindu temple complex
Tugu Jogja
Vibrant cultural hub with traditional batik workshops and local street food vendors
Kraton Palace
The Sultan's palace - Heart of Javanese culture
Traditional Cuisine
Savor authentic Gudeg and Javanese delicacies
Travel Tips for International Visitors
Currency
Indonesian Rupiah (IDR). ATMs widely available. Credit cards accepted at hotels and restaurants.
Language
Bahasa Indonesia and Javanese. English spoken in tourist areas and hotels. Translation apps recommended.
Transportation
Airport 30min from city. Use Grab/Gojek apps for taxis. Rent motorbikes or use local transport (becak).
Important Dates
Countdown to Workshop
August 1, 2026
Workshop Opening Day
Submission Guidelines
IEICE Participants
Japan
Submit Abstract Only
Submit your abstract through the IEICE system. Full paper not required.
Acceptance Notification
Wait for review results and acceptance notification.
Submit Presentation (PPT) - Mandatory
PPT submission is REQUIRED for all IEICE participants. Upload your PowerPoint presentation to the shared cloud repository after acceptance.
IES Participants
Indonesia
Submit Paper via EDAS
Submit your full paper through the EDAS system for review.
Acceptance Notification
Wait for review results and acceptance notification.
Submit Presentation (PPT) - Optional
If you wish to join this workshop, upload your PowerPoint presentation to the shared cloud repository. PPT submission serves as your workshop participation ticket.
IEICE Student Membership
Students are encouraged to register as IEICE student members to enjoy special benefits, including discounted registration fees, access to exclusive resources, and networking opportunities with leading researchers in information and communication engineering.
Presentation Submission (After Acceptance)
Once your paper is accepted, you must submit your presentation details and upload your PowerPoint file through our official Google Form.
Submission Process
Receive acceptance notification from the organizing committee
Prepare your presentation (PPT/PPTX format, recommended max 50MB)
Click the button below to open the Google Form
Fill in your details and upload your presentation file in the form
📋 What you'll need: Paper title, author name(s), affiliation, presentation file (PPT/PPTX)
📌 Form link will be provided after paper acceptance
Important Copyright Notice
By submitting your presentation through this form, you automatically agree to transfer the copyright of your presentation materials to the workshop committee for the purposes of sharing, archiving, and educational distribution. Please ensure you have the necessary rights to all content in your presentation.
Workshop Speakers
[Professor Name]
Okayama University, Japan
A distinguished professor from Okayama University, one of Japan's leading research institutions, specializing in advanced telecommunications and information systems. With extensive experience in wireless communication technologies, signal processing, and network architectures, this speaker brings cutting-edge insights from IEICE's renowned research community. Their work focuses on next-generation communication systems, including 5G/6G technologies, IoT integration, and intelligent network management, bridging theoretical innovations with practical applications in modern telecommunications infrastructure.
[Professor/Dr. Name]
Politeknik Elektronika Negeri Surabaya (PENS), Indonesia
An accomplished researcher and educator from Politeknik Elektronika Negeri Surabaya (PENS), Indonesia's premier polytechnic specializing in electronics and telecommunications. With a strong background in applied research and industry collaboration, this speaker has made significant contributions to telecommunications infrastructure development in Indonesia. Their expertise spans embedded systems, wireless sensor networks, and IoT applications, with a particular focus on developing practical solutions for emerging markets. They have led numerous national and international research projects, fostering innovation in information and communication technology education.
[Professor/Dr. Name]
Politeknik Elektronika Negeri Surabaya (PENS), Indonesia
A leading expert from PENS with specialized knowledge in digital communications, signal processing, and information systems. This speaker has been instrumental in advancing telecommunications research and education in Indonesia, with publications in international journals and conferences. Their research interests include adaptive communication systems, machine learning applications in telecommunications, and the development of smart connectivity solutions for Industry 4.0. They actively collaborate with industry partners to translate academic research into real-world applications, and have mentored numerous students who now work in leading technology companies across Southeast Asia.
[Dr./Researcher Name]
Badan Riset dan Inovasi Nasional (BRIN), Indonesia
A prominent researcher from BRIN (National Research and Innovation Agency), Indonesia's premier government research institution responsible for coordinating and implementing national research, development, and innovation initiatives. This speaker brings valuable insights from the intersection of telecommunications research and national innovation policy. Their work focuses on strategic technology development, standardization of communication systems, and the implementation of cutting-edge information technology solutions that support Indonesia's digital transformation agenda. With deep expertise in research management and technology transfer, they provide a unique perspective on bridging academic research with national development priorities and industrial applications.
Organizing Committee
General Chairs
Prof. Yasuyuki Nogami
Okayama University, IEICE, Japan
Prof. Amang Sudarsono
Politeknik Elektronika Negeri Surabaya, Indonesia
![Prof. [Name]](assets/headshot/placeholder.jpg)
Prof. [Name]
Badan Riset dan Inovasi Nasional, Indonesia
Technical Program Chairs
Dr. [Name]
Okayama University, Japan
Dr. [Name]
Politeknik Elektronika Negeri Surabaya, Indonesia
Dr. [Name]
Badan Riset dan Inovasi Nasional, Indonesia
Organizing Committee
Dr. Maya Rahayu
Politeknik Negeri Bandung, Indonesia
Safira Adine Kinari
Okayama University, IEICE, Japan
[Name]
Badan Riset dan Inovasi Nasional, Indonesia
Publication Chairs
Dr. Amma Liesvarastranta Haz
Politeknik Elektronika Negeri Surabaya, Indonesia
Naufal Adi Satrio
Politeknik Elektronika Negeri Surabaya, Indonesia
Technical Program Committee
[Name]
[Institution], Japan
[Name]
[Institution], Indonesia
[Name]
[Institution], Japan
[Name]
[Institution], Indonesia
[Name]
[Institution], Japan
Visa Information for Indonesia
Essential visa information for international participants attending the workshop in Yogyakarta, Indonesia.
Visa-Free Entry
Citizens of 17 countries/regions can enter Indonesia visa-free for up to 30 days (non-extendable).
Eligible countries/regions:
ASEAN: Brunei, Cambodia, Laos, Malaysia, Myanmar, Philippines, Singapore, Thailand, Vietnam, Timor Leste
Americas: Brazil, Colombia, Peru, Suriname
Asia: Hong Kong (SAR)
Middle East: Türkiye
+ Singapore Permanent Residents via specific checkpoints
Visa on Arrival
Available for 97 countries at major Indonesian airports including Yogyakarta.
Fee: IDR 500,000 (~USD 35)
Valid for 30 days, extendable once for another 30 days
Major eligible countries:
USA, UK, Japan, South Korea, China, Australia, Canada, Germany, France, Italy, Spain, India, Russia, UAE, and many more.
E-Visa
Apply online before travel through Indonesia's official e-Visa system.
Processing: 3-5 business days
Recommended for longer stays or business purposes
General Requirements
All Visitors Must Have:
- • Passport valid for at least 6 months from entry date
- • Return or onward flight ticket
- • Proof of accommodation (hotel booking)
- • Sufficient funds for duration of stay
Important Notes:
- • Visa-free entry is NOT extendable
- • Check latest requirements before travel
- • Health insurance recommended
- • Check Indonesia's customs regulations
Need Visa Assistance?
Our organizing committee can provide invitation letters for visa applications if required.
Contact Us
IEICE Contact
Institute of Electronics, Information and Communication Engineers
+81-[phone number]
IES-PENS Contact
International Electronics Symposium
Politeknik Elektronika Negeri Surabaya
+62-31-[phone number]
General Inquiries
For questions about paper submissions, registration, or general workshop information, please contact the organizing committee at: workshop-ies-ieice@pens.ac.id